Vacancy for Operations Administrator

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Location Bristol Airport , BS48
Contract Type Permanent - Employee
Working Days Monday - Friday
Working Times Between 8:00am and 5:00pm
Shift Pattern 5 on 2 off
Working Hours per Week 40 hours per week
Pay Rate £22,962 per annum
Job Reference OP/47697

Why join OCS Group Ltd?

OCS Group is global, family owned business with public and private sectors providing a wide range of facilities management services, employing over 16,000 people in the UK alone in sectors such as Government, Healthcare, Hospitality, Security and Aviation and Gateways.

We offer a variety of benefits, career progression, a flexible approach and stability.

OCS offers an extensive colleague reward scheme, such as up to 50% discounts on high street stores, entertainment experiences, and support with your health and wellbeing.

We have a monthly OCS Stars Awards scheme to recognise colleagues who have exceeded expectations. Since 2018, we have awarded OCS Stars to over 500 colleagues and rolled out the scheme across the globe.

We also offer a wide range of apprenticeships to support our colleagues with their personal and professional development.

OCS has a rich and diverse community which represents an exciting multicultural work environment with motivated work force.

We recruit nationally for a variety of roles such as cleaning and general operatives, drivers, security officers, customer care assistants, front- of- house teams, engineers and many more.

 

 

To provide efficient payroll and administrative support to both the Airside Coaching and Special Assistance operations.

To ensure that tasks such as payroll and PO’s are completed with the upmost accuracy and in a timely manner and all required documentation is filed in an orderly manner.

To communicate in a professional manner with all customers, airport authorities and colleagues.

Specific Responsibilities

  • Accurately update the Timegate Payroll System to ensure timely submission of wage files as well as be responsible for the checking of all wages monthly.
  • Accountable for the raising and goods receipting of PO invoices and dealing with customer and supplier enquiries from investigation through to closure.
  • Responsible for the ordering of office supplied and uniform ensuring adequate supplies are held in stock whilst working within budgets.
  • Scheduling of induction and refresher training.
  • Oversee the renewal of ID Passes and ADP’s including arranging medicals.
  • Assist with all documentation relating to the recruitment process, including obtaining references in an efficient and timely manner advising the Operations Manager of any expected delays.
  • Liaise with customers and colleagues in a professional manner whilst ensuring all written and verbal internal/external customer queries or concerns are dealt with in a professional, friendly and courteous manner within agreed timeframes.
  • Manage incoming and outgoing mail.
  • To undertake duties as directed/requested by the General Manager to support the delivery and Implementation of new initiatives.
  • Attend company, client and business partner meetings if requested by the General Manager.
  • Support the General Manager with human resources, payroll, disciplinary and grievance issues when required.
  • Assist the Special Assistance operation at peak periods if required.

Experience / Desired & Essential Qualifications

​​​​​Previous administrative and ideally payroll experience.

Excellent computer literacy (Microsoft Office, Word & Excel)

Highly organised and able to prioritse.