Vacancy for Facilities Administrator

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Location Newcastle NE1
Contract Type Permanent - Employee
Working Days Monday - Friday
Working Times Between 09.00am and 5.00pm
Shift Pattern Days
Working Hours per Week 37.5 hours
Pay Rate £ 21500 per annum
Job Reference OP/47827

We have an exciting opportunity for a suitably qualified or experienced Facilities Administrator to join the engineering team, assisting the administration of the mobile engineering team and supporting the contract managers in the delivery of hard services to our client base.

Working from our Newcastle city centre office which has great transport links, you’ll be joining a small team with a can-do attitude, working for a global FM provider whose aim is to deliver excellence through the development of its staff and the use of cutting-edge technology.

We are looking for someone who has experience of working in the construction or facilities sectors with a good level of skill on all Microsoft packages. Some experience of working with a CAFM system would be desirable but full training will be provided.

We are looking for someone that wants to drive the business and their career forward and we will support you fully in your development.

You’ll be working Monday to Friday 9am to 5pm, but overtime may be required as work demands but this will always be via prior arrangement


Specific Responsibilities:

Formatting quotes from suppliers to be presented to the clients for approval

Assisting the Engineering team with admin and preparing presentations

Filing of compliance paperwork

Managing the engineering holiday/ sickness overtime with the schedulers

Working on areas covering when other staff are not available

Responding to client requests and dealing promptly with any complaints


Experience Required:

Experience working within the facilities or construction marketplace

Excellent communication skills

Always reliable, efficient, helpful, and professional

Good knowledge of health & safety requirements

What will you get in return?

  • An enhanced pension scheme (above auto enrolment rates) - to save for the future
  • Life Assurance – to protect your family should the worst happen
  • 25 days holiday, plus 8 bank holidays on top
  • Option to purchase additional annual leave
  • Private Medical Insurance – to protect you
  • Access to 100s of high street discounts
  • Financial Wellbeing support - Access to low interest loans
  • Recognition scheme ‘OCS Stars’- monetary rewards given to top performers
  • Training and Development- apprenticeships, e-learning, English as a Second Language and our award nominated ‘Impact’ Programme
  • Long Service Awards
  • Cycle to work scheme- discounted bicycles
  • Access to our Employee Assistance Programme- 24-7 Health & Wellbeing Support


Why join OCS Group UK Ltd?

OCS prides itself as a company with strong family values and we are passionate about hiring people who demonstrate the same.

We take CARE of you; We act SAFELY and responsibly; We are TRUSTWORTHY; We work as EXPERTS. If you share these Values, we want you to be part of our team.

OCS have a well-respected brand and our colleagues are empowered to be the best version of themselves. We offer job stability and are committed to developing our colleagues by offering more than just a job. We are a financially stable business who continues to be privately owned since its inception in 1900.

We reward those who demonstrate our values and since the launch of our OCS Star recognition scheme we have rewarded nearly 1,500 colleagues with monetary vouchers, certificates, and public recognition within the business.

We invest and support the growth of our people and are currently sponsoring over 310 colleagues who are enrolled in a variety of apprenticeship programmes, ranging from Level 3 qualifications in customer service to degree programmes in Leadership. If you want to develop you career, OCS is a great choice.

OCS offers the family feel of smaller organisations although large enough to offer so many opportunities. We recognise your efforts and contribution and show our appreciation through a variety of reward schemes which in turn results in our colleagues staying with OCS.  Our business is the family you can choose, and our people stay for the friendships, opportunities, and career fulfilment we offer