Vacancy for Administrator- Maternity Cover

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Location Colchester, C01
Contract Type Temporary – Employee (Fixed Term Contract)
Working Days Monday - Friday
Working Times Between 9:30am and 3:30pm
Shift Pattern Monday - Friday
Working Hours per Week 30 hours per week
Pay Rate £ 11.03 per hour
Job Reference OP/48934

Main Duties:

Centre administration

  • Finance –preparing quotes for client, raising PO/invoice requests – training will be provided
  • Maintaining occupier contact records
  • Maintaining SmartSpace occupier communications – training will be provided
  • Occupier liaison, data collection and relationship building
  • Auditing website and social media for accuracy and liaising with marketing company to rectify errors
  • Maintaining accurate records to ensure compliance with H&S regulations and site audits
  • Reception duties including answering telephone, welcoming visitors, provision of refreshments
  • Maintenance of keys, logging in/out and auditing
  • General administration including drafting letters, scanning, filing, maintaining logs and trackers, uploading of documents to electronic files. 
  • Lost property records
  • Personnel admin – maintaining site training records, P files, holiday records
  • Support the centre manager with marketing

To be successful in the role, you will need:

Essential skills


  • Data protection compliance
  • Enter and maintain data on systems as required.
  • Good working knowledge of administrative processes
  • Ability to communicate effectively
  • Good organisational skills
  • Good IT skills to include Microsoft office 365 - Outlook, Word, PowerPoint, and Excel
  • Excellent customer service skills
  • A good knowledge of social media including Facebook, Instagram
  • Accuracy.
  • Ability to work independently and as part of a team. 
  • Notes and minute taking.


What will you get in return?


A pension scheme- to save for the future - eligibility rules apply

Access to high street discounts

Access to low interest loans

Recognition scheme ‘OCS Stars’- monetary rewards given to top performers

Training and Development- apprenticeships, e-learning, English as a Second Language and our award nominated ‘Impact’ Programme

Long Service Awards

Cycle to work scheme- discounted bicycles

Access to our Employee Assistance Programme- 24-7 Wellbeing Support


Why join OCS Group UK Ltd?


OCS prides itself as a company with strong family values and we are passionate about hiring people who demonstrate the same.

We take CARE of you; We act SAFELY and responsibly; We are TRUSTWORTHY; We work as EXPERTS. If you share these Values, we want you to be part of our team.

OCS have a well-respected brand and our colleagues are empowered to be the best version of themselves. We offer job stability and are committed to developing our colleagues by offering more than just a job. We are a financially stable business who continues to be privately owned since its inception in 1900.

We reward those who demonstrate our values and since the launch of our OCS Star recognition scheme we have rewarded nearly 1,500 colleagues with monetary vouchers, certificates, and public recognition within the business.

We invest and support the growth of our people and are currently sponsoring over 310 colleagues who are enrolled in a variety of apprenticeship programmes, ranging from Level 3 qualifications in customer service to degree programmes in Leadership. If you want to develop you career, OCS is a great choice.

OCS offers the family feel of smaller organisations although large enough to offer so many opportunities. We recognise your efforts and contribution and show our appreciation through a variety of reward schemes which in turn results in our colleagues staying with OCS.  Our business is the family you can choose, and our people stay for the friendships, opportunities, and career fulfilment we offer.